Downtown Library Form

Name of Individual Requesting Meeting Room

Name of Organization

Email Address

Phone Number

Library Card Number

About the Downtown 4th Floor Event Space

Food and drink allowed
Accommodates up to 200
Digital Projector with HDMI cable
PC Laptop
Wireless Microphone (2)
Lapel Microphone (1)
Sound Board and Speakers
Extension Cord
A/V Setup assistance

About the Downtown 1st Floor Auditorium

No food or drink allowed
Accommodates up to 100 theatre-style
Digital Projector with HDMI cable
PC Laptop
Wireless Microphone (1)
Wired Microphone (1)
Speakers
Extension Cord
A/V Setup assistance

Desired Meeting Room

Downtown 4th Floor Event Space

Downtown 1st Floor Auditorium

Downtown 4th Floor Event Space and 1st Floor Auditorium

Event Description

Preferred Date of Meeting

Alternate Date of Meeting

Arrival Time

Departure Time

Event Start Time

Event End Time

Is this a Public or Private event?

Public

Private

Estimated Attendance

Rental/Setup Fees

AV/Technology
Rental of library projector, PA, and microphones: $25

Room Setup
Library staff will set up the room: $25

Table Linens
Black fabric tablecloths for folding tables: $5 each

After Hours Meeting Fee
Security and staff services for assistance after the library closes: $50 per hour

Cleaning Fee
Failure to clean up the room and return it to the condition in which it was found may result in the assessment of a cleaning fee and/or loss of meeting room privileges: $100

Please select all Auditorium A/V equipment that you will need.

Please select all 4th Floor A/V equipment that you will need.

Number of Chairs

Number of 6 ft Tables

Please describe the preferred layout or upload a diagram below *

File Upload

Maximum file size: 104.86MB

The Library is not responsible for any lost or damaged items or injuries related to any rental or reservation. The Applicant agrees to indemnify and hold harmless the City of Chattanooga from all claims for such loss, damages, or injuries whatsoever as may be sustained or claimed by any person using the meeting rooms.

Violations of this policy or the Library Code of Conduct or the failure to appear for a scheduled meeting without good cause may result in the cancellation of an organization’s existing reservations and the rejection of future applications.

I have read and agree to the meeting room policy.

Yes

Rental/Setup Fees

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